Privacy Policy

Effective Date: June 5, 2025
Last Updated: October 2, 2025

KPR Sports is committed to protecting and respecting your privacy. This Privacy Policy describes how we collect, use, disclose, and protect your personal information when you interact with our programs, services, and communications. By registering for activities, subscribing to newsletters, or otherwise engaging with KPR Sports, you acknowledge and agree to the terms outlined in this Privacy Policy.

Scope of Policy

This Privacy Policy applies to all personal information collected through:

  • Program and event registration forms.

  • Online or paper-based newsletter subscriptions.

  • Direct communication with our staff and administration.

  • Media or consent forms relating to photos and videos.

This policy does not apply to third-party websites or services that may be linked from our platforms.

Categories of Personal Information Collected

We collect only the personal information necessary to operate effectively as a community sports organization. Examples include:

  • Identification Details: Full name, date of birth (if required for age-based programs), and emergency contact information.

  • Contact Information: Phone numbers, email addresses, and mailing addresses.

  • Program Participation Information: Team assignments, attendance records, and registration details.

  • Communication Preferences: Newsletter subscriptions and consent choices.

  • Media Consent: Permissions granted (or withheld) regarding the taking and use of photos or videos.

We do not collect payment card information or sensitive personal identifiers unless required for administrative purposes and explicitly provided by you.

Legal Basis for Processing Personal Data

Where applicable, KPR Sports relies on the following lawful bases to process your personal information:

  • Consent: You have given us explicit permission (e.g., to receive newsletters or allow media use).

  • Contractual Necessity: Information required to fulfill program registration and participation.

  • Legitimate Interests: To provide safe and efficient sports programming, communicate essential updates, and ensure smooth operations.

  • Legal Obligation: When required to comply with applicable laws or regulations.

Use of Personal Information

Your personal information will be used solely for the following purposes:

  • Administering registration for programs, events, and activities.

  • Communicating program updates, schedules, and safety notifications.

  • Managing newsletter distribution (where you have subscribed).

  • Ensuring participant safety and emergency preparedness.

  • Maintaining organizational records in compliance with legal or operational requirements.

We do not sell, trade, or disclose your personal information to outside organizations, marketing firms, or advertisers.

Media, Photos, and Recordings

KPR Sports will not take, share, or publish photographs, videos, or other media featuring participants without obtaining prior consent from the individual or their parent/guardian (in the case of minors).

  • Consent may be given in writing, electronically, or verbally.

  • Participation in programs does not imply consent for media use.

  • Consent can be withdrawn at any time by contacting us at admin@kprsports.com.

If consent is withdrawn, KPR Sports will make every reasonable effort to cease using and, where possible, remove images or media that identify the individual.

Newsletters and Communications

Individuals who voluntarily subscribe to our newsletter may receive updates regarding upcoming events, registration opportunities, and organizational announcements.

  • Subscription is optional and based on consent.

  • You may withdraw consent and unsubscribe at any time by emailing admin@kprsports.com.

  • Unsubscribing from newsletters will not prevent us from sending critical program-related updates (such as emergency notices or scheduling changes).

Information Sharing and Disclosure

We respect your privacy and will not disclose your personal information unless one of the following applies:

  • You provide explicit consent for disclosure.

  • Disclosure is required by law, regulation, or court order.

  • Disclosure is necessary to protect the rights, property, or safety of KPR Sports, participants, or the community.

Data Retention

Personal information is retained only for as long as is necessary to fulfill the purposes for which it was collected, or as required by law. When no longer needed, records are securely deleted or destroyed.

Security of Data

KPR Sports implements reasonable administrative, technical, and physical safeguards to protect your information against loss, theft, unauthorized access, or misuse. These measures may include:

  • Password-protected databases.

  • Restricted staff access to sensitive information.

  • Secure handling of physical records.

However, no data transmission or storage system can be guaranteed to be 100% secure. You acknowledge that any transmission of personal information is at your own risk.

Your Rights

You have the right to:

  • Access the personal data we hold about you.

  • Request corrections or updates to inaccurate information.

  • Withdraw consent for communications or media usage at any time.

  • Request deletion of your personal information (subject to legal and operational obligations).

  • Lodge a complaint if you believe your rights are not being respected.

To exercise these rights, please contact us at admin@kprsports.com.

Updates to This Privacy Policy

We may revise or update this Privacy Policy periodically to reflect changes in our operations, services, or applicable law. The updated version will be posted publicly, and continued use of our services after such changes will indicate acceptance of the revised terms.

Contact Information

For questions, concerns, or requests regarding this Privacy Policy, please contact us:

By registering for our programs, attending our events, or subscribing to our communications, you acknowledge that you have read, understood, and agreed to the terms of this Privacy Policy.